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411 University St, Seattle, USA

engitech@oceanthemes.net

+1 -800-456-478-23

Job Description

  • Position Type: Full-time contract
  • Location: Base office location will be in the GTA (TBD). The successful candidate will also be required to travel to and perform work from other offices in the GTHA. Potential to perform some work functions remotely from home contingent on having appropriate work-from-home space and reliable internet connection. Hybrid-remote schedule will be as determined by the Director of Programs.
  • Years of experience: 4+
  • Reporting to: Director of Programs
  • Start date: Immediately

Description: The Career Foundation’s new Foundations in HVAC program is designed to assess, intake and train highly skilled immigrants with education and work experience in HVAC, gas fitting, sheet metal, mechanical, or electrical fields from outside Canada and place them in a structured 9-week training program.  The training components include job search, workplace communication, and specific skills training in HVAC.

At program completion, clients will receive their Gas Technician 3 and Working at Heights certifications. Both are recognized certifications within Ontario and will allow program graduates to work directly in the HVAC sector.

The Program Coordinator will be an essential part of the team, responsible for program staff supervision, budget accountability, monitoring the program’s progress towards goals, preparing reports for the program’s funder, and other essential responsibilities to ensure the success of the program.

Responsibilities

Responsibilities include, but are not limited to the following:

Program Coordination/Supervision:

  • Manages project staff according to the established policies and practices of the organization.
  • Serves as the main point of contact between senior management, external contractors, trainers, community partners, and program staff.
  • Ensures operation of the program meets the expectations of the organization and funder.
  • Monitors the progress of the program to ensure all objectives and goals are on track with the funder’s expectations.  
  • Maintains, tracks, and administers comprehensive program budget with accurate and up-to-date data; assumes full accountabilities for all related expenditures and outcomes
  • Tracks expenditures for project-related expenses and submits claims to Finance in a timely manner.
  • Creates and updates program forms and marketing materials as needed.
  • Prepares weekly, monthly, quarterly, and ad hoc reports for submission to the Director of Programs.
  • Completes quarterly reports and business plans as required by the program’s funder.  
  • Facilitates regular team meetings and case conferences and supports staff with client challenges.  
  • Discusses needs with the team and allocates resources and staff to meet those needs
  • Monitors staff performance and attendance and conducts regular performance reviews.
  • Ensures client information is reported accurately in funder-mandated system and The Career Foundation’s own online system.
  • Conducts file audits to ensure data integrity and file compliance.
  • Mediates employer, training provider, client and staff challenges as they arise.
  • Guides employers to recruit highly skilled immigrants by overseeing employment-related events.
  • Creates a mentorship program to meet project requirements and develops a resource pool of mentors/coaches.
  • Monitors training relationships and its impact on individual client success and facilitates adjustment as required.
  • Develops and participates in Project Steering Committees to ensure client success.
  • Attends internal and external meetings/ events and represents the project and the organization in a positive and professional manner.
  • Other responsibilities as assigned by the Director of Programs.

Qualifications

Qualifications / Skills Required:

  • Post-secondary degree in a related field is preferred, or an equivalent combination of education and experience is required.
  • A minimum 4 years’ project and staff management experience, including direct supervision of a team, comprehensive program reporting, and target achievement.
  • A minimum 2 years’ experience managing budgets with full accountability for forecasts and related expenditures, and a proven ability to identify and reconcile variances.
  • Preference will be given to candidates who possess vocational counselling and/or job placement experience supporting highly skilled immigrants.
  • Proven ability to build strong relationships with employers, trainers, and external consultants to ensure the success of program placements and the development of a mentorship component.
  • Proven track record in a results-driven environment and solid experience in meeting or exceeding targets is preferred along with knowledge of hiring and training practices.
  • Marketing experience, including knowledge of digital marketing campaigns considered an asset. The successful candidate will work in collaboration with The Career Foundation’s Communications team to develop effective marketing for the program.
  • Experience with developing project materials, business documents and tracking mechanisms considered an asset.
  • Knowledge of current labour market trends, the impact of COVID-19 on the labour market, barriers faced by highly skilled immigrants, job search techniques, and employment research methods.
  • Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel), as well as Zoom, and Outlook 365 applications, including Teams, SharePoint, Forms, and Bookings.
  • Must be results-driven in nature and capable of achieving program goals.
  • A professional and courteous approach to client service with a high level of respect for the diversity of the people served.
  • Exceptional customer service skills and ability to uphold the organization’s service standards, policies, and core values.
  • Outstanding organizational skills, time management, and ability to multi-task in order to meet deadlines and achieve program targets and objectives.
  • Excellent verbal and written communication skills with ability to clearly communicate information verbally and in writing, when participating in meetings and writing reports.
  • Punctual, self-motivated and self-directed.
  • Willingness to step-in to assist team members as needed to help ensure program goals are met.
  • Ability to maintain sensitive information, exhibit tact, diplomacy and good judgment, with high standards of professionalism, ethics and confidentiality when facing challenging situations.
  • Capable of working under pressure with frequent interruptions.
  • Ability to build strong working team relationships.
  • Must possess a valid G driver’s license and reliable vehicle and must be willing and able to travel between locations across the GTHA on a regular basis.
  • Equipped to work remotely with an appropriate home office space and reliable internet connection.
  • Flexibility to work outside of normal business hours when needed, including evenings and weekends, during  peak periods. 

Application Form

To apply for this position, please complete the application form below. We suggest using the latest version of Google Chrome or Microsoft Edge to complete the form, in order to ensure that your application is submitted correctly. 

*Should you experience any technical difficulties while submitting your application, please submit your résumé to jobs@careerfoundation.org, along with a Word document that addresses all of the questions in the application form.

About The Career Foundation

The Career Foundation offers a wide range of career and job-related programs. Since its inception in 1988, The Career Foundation has steadily expanded its services. Operating out of seven locations, we now help thousands of people each year successfully accomplish their employment goals. For more information please visit our website at www.CareerFoundation.com.

The Career Foundation is committed to diversity and inclusion and aims to create a healthy and rewarding environment for all. We welcome applications from qualified individuals who represent the diversity of the people we proudly serve, including, but not limited to, visible minorities, women, persons with disabilities, Indigenous peoples, and individuals of all genders and sexual orientation.  The Career Foundation, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.

We are a professional, result-driven organization that has been described by our employees as caring, compassionate, innovative, and team-oriented.

We also offer:

  • Competitive compensation
  • A comprehensive health benefits plan that includes massage therapy, naturopath services, and travel coverage
  • An Employee & Family Assistance Program
  • An RRSP matching plan
  • A wellness program
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