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Job Description

About The Career Foundation: The Career Foundation is a dynamic non-profit organization that offers a wide range of employment, training, and HR services to job seekers and employers. Since its inception in 1988, The Career Foundation has steadily expanded its services. Operating out of seven locations, we now help thousands of people each year successfully accomplish their employment goals. Our team of dedicated professionals have described The Career Foundation as caring, compassionate, innovative, and team oriented. For more information about us and our services, please visit our website at CareerFoundation.com.

Some of the benefits and features available to our employees include: 

  • Competitive compensation
  • A comprehensive Health Benefits plan that includes massage therapy, naturopath services, travel coverage, and much more
  • A comprehensive Dental Insurance plan
  • An Employee & Family Assistance program
  • An RRSP Matching plan
  • A Wellness program

Role Description: Reporting to the Director of Workforce Development, the Trades Program Coordinator will be an important part of The Career Foundation’s management team, responsible for overseeing The Career Foundation’s General Carpenter Pre-Apprenticeship for Youth program that is run in partnership with Mohawk College, and the Ontario Home Builders’ Job-Ready program, which is made possible by EnerQuality Corporation and run in partnership with the Ontario Home Builders’ Association.

As part of The Career Foundation’s General Carpenter Pre-Apprenticeship for Youth program, the Trades Coordinator will work hands-on with program staff to provide job readiness supports and job placement assistance for youth participants of the program. The Trades Program Coordinator will ensure that youth participants receive the support needed to complete all program components and achieve their goals.  The Trades Program Coordinator will also develop strong connections and relationships with industry employers to assist them with their hiring needs, including making appropriate job placement matches with program participants. It is expected that by the end of the program, youth participants will be apprenticeship bound, working with employers in and outside of the GTHA and well on their way to successful careers in this in-demand field.

The Trades Program Coordinator will also work hands-on with The Career Foundation’s Ontario Home Builders’ Job-Ready program team to recruit, prepare and support program participants through the process of being trained and placed into entry-level positions within the construction industry. The Trades Program Coordinator will oversee daily operations of the program, supervise the team, and work with external partners on an ongoing basis to ensure that the program meets all targets and objectives.

  • Position Type: This will be a full-time, one-year contract with good possibility to lead to permanent employment and is currently contingent upon renewed program funding that is anticipated to commence on April 1, 2022.
  • Location(s): Must be able to work from base location in Hamilton, Ontario. Hybrid-remote working schedule comprised of on-site work at The Career Foundation’s Hamilton location, work-from-home functions, and some travel between other sites across the Greater Toronto Hamilton Area. Schedule to be determined by Director of Workforce Development. Must have valid G driver’s licence and access to reliable vehicle for work-related travel.
  • Reporting to: Director of Workforce Development

COVID-19 Vaccination Requirement: The Career Foundation is committed to the health and safety of its workforce. As of December 16, 2021, successful candidates for our internal employment opportunities must be fully vaccinated against COVID-19 and submit proof of same prior to receiving an official employment offer. Accommodations will be made where possible for qualifying medical or religious exemptions.

Responsibilities

Responsibilities include but are not limited to:

General Carpenter Pre-Apprenticeship for Youth Program Responsibilities:

Program Coordination, Administration, and Quality Control:

  • Assumes responsibilities for the day-to-day operations of the program, including supervising and supporting project staff and working collaboratively with training partners and other stakeholders.
  • Ensures that the program is consistently meeting or exceeding performance targets and adhering to all deliverables, and provides the team with relevant coaching and support, taking a proactive approach when any target is not on track.
  • Prepares all program progress reports (monthly, quarterly and yearly) as well as proposals, business plans, statistics, and other reporting requirements required by the program funder and submits same to the Director of Workforce development for approval prior to submission.
  • Collects and maintains all necessary documentation for project and participant files, ensuring that client files are safeguarded and always meet audit requirements, are up-to-date, organized and filed appropriately for ease of retrieval.
  • Coordinates the purchase of safety equipment and other essential requirements for participants in their job placements as needed.
  • Works with Employment Ontario offices to coordinate initial assessments and prepares and administers training incentive agreements.  
  • Maintains, tracks, and administers program budget with accurate and up-to-date data and assumes full accountabilities for all related expenditures and outcomes.
  • Reviews and approves staff expense reports, tracks expenditures for project-related expenses and submits claims to Finance in a timely manner.
  • Consults immediately with the Director of Workforce Development if the budget is not on-track at any given time and details steps to be taken to remedy the situation.
  • Other duties as assigned.

Participant Recruitment, Facilitation, and Job Search Support & Placements:

  • Develops marketing materials and conducts outreach activities and information sessions to promote the program and recruit eligible participants, including collaborating with The Career Foundation’s Communications team to develop advertisements and social media campaigns.
  • Conducts community information sessions, and answers program inquiries.
  • Screens applications, conducts interviews with prospective program participants, and makes decisions based upon program eligibility requirements.  
  • Contacts successful program applicants to extend offers into the program and communicates regrets to those not selected and offers to facilitate referrals elsewhere.  
  • Develops relevant materials for the delivery of employment workshops and facilitates sessions designed to foster independent job search skills for barriered youth to help prepare them for working in the industry.
  • Provides individual and group-based coaching on job search, the apprenticeship process, employer research, industry accreditations, conflict resolution, career advancement, accepting feedback, and other topics to prepare participants to secure and retain employment.  
  • Supports participants in creating self-marketing materials (e.g., résumés, cover letters, letters of introduction, follow-up correspondence, etc.).
  • Coaches participants on interview preparation and self-presentation skills and discusses work and life skills in a diplomatic and tactful manner.
  • Identifies individual barriers to employment and provides participants with suitable referrals as needed.
  • Conducts outreach to employers to secure commitments to hire participants, and contacts employers on behalf of participants to arrange interviews and job offers.
  • Ensures that employers receive and sign all necessary documentation, including written training agreements.
  • Conducts job placement monitoring on-site to ensure that placements are going smoothly, health and safety protocols are being followed, etc.
  • Works with program participants and employers to help resolve any issues and arranges new placements if required.
  • Supports and encourages program participants during their Level 1 training component.
  • Coaches and works with youth participants to remedy challenges, such as absences and punctuality issues.
  • Other duties as assigned.

Ontario Home Builders’ Job-Ready Program Responsibilities:

Program Coordination, Administration, and Quality Control:

  • Assumes responsibilities for the day-to-day operations of the program.
  • Ensures that the program is consistently meeting or exceeding performance targets and adhering to all deliverables.
  • Supervises project staff and provides the team with relevant coaching and support, taking a proactive approach when any target is not on track.
  • Works collaboratively and attends meetings with training partners and other stakeholders for the project.
  • Monitors and tracks program budget with accurate and up-to-date data and assumes full accountabilities for all related expenditures and outcomes; consults immediately with the Director of Workforce Development if the budget is not on-track at any given time.
  • Leads and oversees ongoing virtual community meetings to discuss the construction industry, training and career advancement opportunities, and other topics.  
  • Makes arrangements for construction industry speakers when necessary and ensures that varying topics are covered to keep each session informative and engaging.
  • Keeps the Director of Workforce Development informed and up-to-date on program challenges and successes.
  • Other duties as assigned.

Qualifications

Qualifications / Skills Required:

  • Knowledge, experience and/or interest in the trades is essential. Candidates with direct experience or knowledge in the trades and particularly construction or carpentry will be prioritized.  
  • Post-secondary degree in human services or related field preferred, or an equivalent combination of education and experience is required.
  • A minimum of 2 years’ experience in direct program coordination within the employment services industry or a related field is required. Previous supervisory experience highly preferred.
  • Preference will be given to candidates who possess the above qualifications in addition to direct, hands-on experience working effectively with barriered youth from diverse backgrounds, and preferably experience with placing youth into employment.
  • Proven track record in a results-driven environment and solid experience in meeting or exceeding targets is required.
  • Must be results-driven in nature and capable of achieving program goals.
  • Experience working with budgets as well as direct familiarity with programs funded by the provincial government considered an asset. Knowledge of current labour market trends, job search techniques, and employment research methods preferred.
  • A professional and courteous approach to client service with a high level of respect for the diversity of the people served, including job seekers with barriers to employment.
  • Experience working with and maintaining relationships with employers and partners an asset.
  • Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel), as well as Zoom, and Outlook 365 applications, including Teams, SharePoint, Forms, and Bookings.
  • Exceptional customer service skills and ability to uphold the organization’s service standards, policies, and core values.
  • Outstanding organizational skills, time management, and ability to multi-task in order to meet deadlines and achieve program targets and objectives.
  • Excellent verbal and written English communication skills with ability to clearly communicate information verbally and in writing, when participating in meetings and writing reports.
  • Punctual, self-motivated and self-directed.
  • Willingness to step-in to assist team members as needed to help ensure program goals are met.
  • Ability to maintain sensitive information, exhibit tact, diplomacy and good judgment, with high standards of professionalism, ethics and confidentiality.
  • Able to work independently and build strong working team relationships.
  • Willingness and flexibility to work outside of normal business hours, including evenings and weekends, is required in order to support program participants in real-time, when support is needed.
  • Must be able to work from base location in Hamilton, Ontario. Hybrid-remote working schedule comprised of on-site work at The Career Foundation’s Hamilton location, work-from-home functions, and some travel between other sites across the Greater Toronto Hamilton Area. Schedule to be determined by Director of Workforce Development. Must have valid G driver’s licence and access to reliable vehicle for work-related travel.
  • Must be fully vaccinated (two doses) against COVID-19. The successful candidate will be required to submit official documentation to confirm vaccination status prior to job offer.  

Application Form

To apply for this position, please complete the application form below. We suggest using the latest version of Google Chrome or Microsoft Edge to complete the form, in order to ensure that your application is submitted correctly. 

*Should you experience any technical difficulties while submitting your application, please submit your résumé to jobs@careerfoundation.org, along with a Word document that addresses all of the questions in the application form.

About The Career Foundation

The Career Foundation offers a wide range of career and job-related programs. Since its inception in 1988, The Career Foundation has steadily expanded its services. Operating out of seven locations, we now help thousands of people each year successfully accomplish their employment goals. For more information please visit our website at www.CareerFoundation.com.

The Career Foundation is committed to diversity and inclusion and aims to create a healthy and rewarding environment for all. We welcome applications from qualified individuals who represent the diversity of the people we proudly serve, including, but not limited to, visible minorities, women, persons with disabilities, Indigenous peoples, and individuals of all genders and sexual orientation.  The Career Foundation, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.

We are a professional, result-driven organization that has been described by our employees as caring, compassionate, innovative, and team-oriented.

We also offer:

  • Competitive compensation
  • A comprehensive health benefits plan that includes massage therapy, naturopath services, and travel coverage
  • An Employee & Family Assistance Program
  • An RRSP matching plan
  • A wellness program
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