Canada Summer Jobs Position (For Youth 15 to 30 years old) – Administrative Assistant – Lawrence & Allen Location – Hybrid-Remote (*New)
Job Description
Important Application Details: To be eligible to apply for this position, candidates must be between the ages of 15 to 30 years. This role is intended for youth looking to gain work experience in the social services sector.
About The Career Foundation: The Career Foundation is a dynamic non-profit organization that offers a wide range of employment, training, and HR services to job seekers and employers. Since its inception in 1988, The Career Foundation has steadily expanded its services. Operating out of seven locations, we now help thousands of people each year successfully accomplish their employment goals. Our team of dedicated professionals have described The Career Foundation as caring, compassionate, innovative, and team-oriented. For more information about us and our services, please visit our website at CareerFoundation.com.
- Scope of position: The Administrative Assistant will support The Career Foundation’s Chief Operating Officer (COO) in the creation of an operational plan for the entire organization, and an operation manual for the finance department. They will also provide various administrative support to the executive team as needed.
- Position Type: 30 hours per week for 9 weeks (Canada Summer Jobs program)
- Start date: June 3, 2024
- Number of Positions: 1
- Location: This is a hybrid-remote opportunity comprised of work-from-home functions and in-office work as needed from a base office at 700 Lawrence Avenue West, suite 435 in Toronto. The successful candidate must have appropriate work-from-home space and high-speed internet. Company laptop and VoIP phone line provided. Hybrid-remote schedule will be as determined by the VP, Strategic Development, Community and Corporate Relations.
Responsibilities
- Conducts research on various project management and staff supervision methods/ ideologies as they might relate to and benefit the organization’s operational objectives.
- Drafts summary report of findings and presents to COO and other executives.
- Under the direction of the COO, creates an Operations Manual for the finance department.
- Provides administrative support to the executive team as needed.
- Coordinate meetings with cross functional teams and partners.
- Respond to all incoming and outgoing communications including emails, phone calls, reports, and internal correspondence.
- Prepare important documents such as reports, meeting notes, emails, and letters.
- Other duties as required.
QUALIFICATIONS/REQUIREMENTS:
- Currently pursuing, or recently completed, business administration, data analytics or communication degree or diploma
- Strong research and writing skills.
- Knowledge and experience working with Microsoft Office Suite of products, including Office 365 (MS Teams, Forms, SharePoint, OneDrive, etc.).
- Proficiency in popular and emerging platforms, digital media, and web/social media.
- Excellent oral and written English communication skills, with ability to clearly communicate information verbally and in writing. Fluency in a second language will be considered an asset.
- A professional, courteous approach to service with a high level of respect for the diversity of the people served.
- Ability to maintain sensitive information, exhibit tact, diplomacy, and good judgment.
- Excellent organizational skills and ability to multitask, take initiative, and handle a variety of duties.
- Up-to-date knowledge of labour market trends, community resources and programs to help job seekers.
- Flexible and positive approach to work, with willingness to assist team members and clients while ensuring that all program goals are met.
- Willingness and flexibility to occasionally work outside of normal business hours during peak periods, when required.
- Must have appropriate work-from-home space with high-speed internet for a hybrid-remote work schedule. Company laptop provided.
Application Form
To apply for this position, please complete the application form below. We suggest using the latest version of Google Chrome or Microsoft Edge to complete the form, in order to ensure that your application is submitted correctly.
*Should you experience any technical difficulties while submitting your application, please submit your résumé to jobs@careerfoundation.org, along with a Word document that addresses all of the questions in the application form.
About The Career Foundation
The Career Foundation offers a wide range of career and job-related programs. Since its inception in 1988, The Career Foundation has steadily expanded its services. Operating out of seven locations, we now help thousands of people each year successfully accomplish their employment goals. For more information please visit our website at www.CareerFoundation.com.
The Career Foundation is committed to diversity and inclusion and aims to create a healthy and rewarding environment for all. We welcome applications from qualified individuals who represent the diversity of the people we proudly serve, including, but not limited to, visible minorities, women, persons with disabilities, Indigenous peoples, and individuals of all genders and sexual orientation. The Career Foundation, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.
We are a professional, result-driven organization that has been described by our employees as caring, compassionate, innovative, and team-oriented.
We also offer:
- Competitive compensation
- A comprehensive health benefits plan that includes massage therapy, naturopath services, and travel coverage
- An Employee & Family Assistance Program
- An RRSP matching plan
- A wellness program